Valid from October 1, 2025
Your privacy is of paramount importance to us. DoMyTax accounting s.r.o., ID: 06755470, with registered office at Na Pankráci 1618/30, Nusle, 140 00 Prague 4, Czech Republic, has developed this Privacy Policy to inform you of what personal data and documents we collect, why we process them, to whom they may be disclosed, and what rights you have.
This Policy applies to the website https://domytax.cz, related DoMyTax domains and subdomains, including https://firma.domytax.cz, as well as to the services we provide to clients in the areas of accounting, taxation, reporting, business registration, payroll, consulting, and administrative support.
The terms “you”, “your”, “client”, and “user” refer to the individual, company, or organization that uses our website, contacts us, or receives our services. The terms “we”, “us”, and “our” refer to DoMyTax accounting s.r.o. and, where applicable, to related parties involved in providing the services.
If you have any questions regarding this Policy or the processing of personal data, please contact us at .
1. Information We Collect From You
We collect information that you provide to us directly and that is necessary for providing our services, performing the contract between you and us, fulfilling legal obligations, and protecting our rights and legitimate interests. The types of information we collect include:
- Contact and identification data: first name, last name, company name, identification number, tax number, address, e-mail address, telephone number, and other data necessary for communication, client identification, and service provision.
- Account and authorization data: Microsoft authorization may be used to access individual client folders, Microsoft resources, or related services. We do not receive your Microsoft password; processing may include name, e-mail, account identifier, access-rights information, and technical sign-in data necessary for access control and security.
- Company and business data: information about activities, company structure, founders, representatives, employees, counterparties, bank accounts, contracts, and other circumstances necessary for accounting, tax, or administrative support.
- Accounting, tax, and business documents: invoices, contracts, bank statements, cash documents, payroll documents, VAT documents, tax returns, confirmations, reports, and other materials you provide to us for processing.
- Documents and files transmitted via Microsoft SharePoint or other agreed channels: when using our services, you may upload documents to your client folders in SharePoint, to which you may be granted direct read and write access. We may also receive documents via e-mail, messengers, website forms, or other agreed channels. We use these documents for service provision, processing, storage, reporting preparation, and importing data into accounting systems.
- Messages and user content: inquiries, comments, reviews, correspondence, requests through website forms, e-mail, messengers, or other communication channels.
- Other data: information you voluntarily provide to us as part of consultations, contractual relationships, applications, surveys, or other features where information is requested for a specific purpose.
2. Information We Collect Automatically
When you use our website or contact us online, we may automatically collect technical information about your device and interaction with the site. Such processing is necessary for the operation of the website, ensuring security, analyzing traffic, and improving our services.
- Log and device data: IP address, date and time of visit, browser type, operating system, pages you visit, and technical information necessary for the stable and secure operation of the website.
- Cookies and similar technologies: we may use cookies to ensure the operation of the site, remember selected settings, analyze traffic, and, where applicable, for marketing purposes.
- Website usage data: we use Google Analytics to understand how users interact with the website. This processing helps us analyze traffic, improve the structure of the website and user experience, and is carried out in accordance with cookie settings and applicable Google rules.
- Protection against spam and abuse: we use Google reCAPTCHA to protect the website and contact forms from spam, automated requests, and abuse. In this regard, Google may process technical data necessary to verify interactions with the website.
3. How We Use Your Data
We process personal data and documents only for lawful and specified purposes. The legal basis for processing is usually the performance of a contract, fulfillment of legal obligations, our legitimate interest, and, in individual cases, your consent.
- Providing accounting, tax, payroll, consulting, registration, and administrative services.
- Preparing reports, returns, accounting documents, calculations, and other materials required by the client or by law.
- Processing and recognition of documents, including invoices and related accounting documents, for subsequent recording and import into accounting systems.
- Communicating with clients, processing inquiries, preparing commercial proposals, and concluding and performing contracts.
- Maintaining internal records, managing client projects, quality control, and organizing the work of our team.
- Ensuring data security, preventing fraud, protecting our rights, and complying with legal requirements.
- Improving the website, services, and internal processes, including the analysis of inquiries and feedback.
- Direct marketing and information about our services, where permitted by law or based on your consent.
4. Disclosure of Information and Use of Third-Party Services
We may transfer or process data using third-party service providers where necessary for providing our services, performing the contract, complying with legal obligations, ensuring security, or pursuing our legitimate interests. We strive to limit the scope of transferred data to what is necessary for the specific purpose.
4.1 Third-Party Services and Providers
- Microsoft 365, SharePoint, and OneDrive: we use Microsoft services for storing, transferring, and processing working documents. Clients can upload documents to their folders in SharePoint and have direct read and write access to such folders. These services help us organize secure file exchange, collaboration, internal document processing, and access management. Microsoft authorization may be used to access the relevant resources.
- Microsoft Azure: we use Microsoft Azure server infrastructure to operate internal systems, including servers running the POHODA accounting program. Azure is used as an infrastructure platform to ensure the availability, security, and stability of such systems.
- taxy.cz: we use the taxy.cz portal for the recognition of invoices and individual documents. Clients and selected users may have separate e-mail logins to access the relevant workspace on taxy.cz. Client documents may be uploaded both by such users and manually by DoMyTax employees where necessary for recognition and subsequent import of data into the POHODA accounting program.
- POHODA / STORMWARE: for bookkeeping, reporting preparation, and processing of financial data, we use the POHODA accounting program from STORMWARE and related workflows. As part of these processes, client data necessary for providing accounting and tax services may be processed.
- Communication and supporting services: we may use e-mail, messengers, CRM systems, feedback forms, and other tools to communicate with clients, process inquiries, and organize work.
- Google Analytics and Google reCAPTCHA: we use Google Analytics to analyze website traffic and Google reCAPTCHA to protect the website and forms from spam and automated requests. These services may process technical data in accordance with cookie settings, Google policies, and applicable law.
4.2 How We Protect Your Information During Transmission
We transfer information only to those providers that are necessary for service provision or for the operation of our systems. We take reasonable organizational and technical measures to protect data from unauthorized access, alteration, disclosure, or destruction.
When selecting providers, we consider the nature of the data being processed, the purpose of processing, the level of security, the provider’s contractual obligations, and applicable data-protection law requirements.
5. Direct Marketing
We may use the contact details you provide to send information about our services, news, events, or offers, where permitted by law or based on your consent.
You can opt out of receiving marketing messages at any time by using the opt-out link in the message, by changing your settings where such an option is available, or by contacting us at . Opting out of marketing messages does not affect our service and contractual communications related to the provision of services.
6. Cookies
Cookies are small text files that are stored on your device when you visit a website. We use cookies to ensure the operation of the website, remember settings, analyze traffic, and, where applicable, for marketing purposes.
You can change cookie settings in your browser or via the cookie-settings button (or link) on the website, where available. Deleting or blocking certain cookies may limit access to individual functions of the website.
6.1 Types of Cookies Used
- Necessary cookies: required for the operation of the website and the use of its basic functions.
- Functional cookies: help remember your settings, such as language or other preferences.
- Analytical cookies: help us understand how visitors use the website, which pages they view, and how the user experience can be improved.
- Marketing cookies: may be used to display more relevant information or advertising, where such tools are connected and permitted by your settings.
For more information on how to delete cookies and other useful information related to the use of cookies, please visit https://allaboutcookies.org/.
7. Confidential and Sensitive Information
We do not request sensitive information from you, such as political views, religious or philosophical beliefs, racial or ethnic origin, genetic or biometric data, unless such information is required for a specific service or to comply with a legal obligation.
Some accounting, tax, payroll, or administrative documents may contain special categories of personal data, such as information related to sick leave, medical confirmations, marital status, or other circumstances affecting the calculation of taxes, wages, or social obligations. In such cases, we process such data only to the extent necessary for providing the relevant service, performing the contract, or complying with legal requirements.
Please do not send us sensitive data unless it is necessary for the provision of a specific service. If you believe we have received such data without necessity, please contact us at .
8. Data Retention Period
We retain personal data and documents only for as long as necessary for the purposes for which they were collected, including service provision, performance of the contract, compliance with legal obligations, dispute resolution, and protection of our rights.
Accounting, tax, and related documents may be retained for the periods established by applicable law. Working copies, correspondence, and supporting materials are retained for the period necessary for service provision, internal control, protection of rights, and fulfillment of contractual or legal obligations.
When data is no longer needed and its retention is not required by law, we delete or anonymize it within a reasonable time, taking into account technical capabilities and internal procedures.
9. Security
We take physical, technical, and organizational measures to protect the personal data and documents you provide to us. Such measures may include access management, the use of secure cloud services, backups, control of user rights, internal rules for document processing, and security monitoring.
Despite the measures taken, the transfer of information via the Internet, e-mail, or messengers cannot be guaranteed to be completely secure. We therefore recommend not transferring data through unsecured channels if its disclosure could cause you significant harm. In such cases, please agree with us on a secure method of transferring documents.
10. Your Rights
In accordance with applicable data-protection law, you may have the following rights:
- Right of access to the personal data we process about you.
- Right to rectification of inaccurate or incomplete data.
- Right to erasure of data where there are lawful grounds for it.
- Right to restriction of processing in cases provided for by law.
- Right to object to processing where the processing is based on our legitimate interest.
- Right to data portability, where applicable.
- Right to withdraw consent where the processing is based on consent. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
- Right to lodge a complaint with a supervisory authority. In the Czech Republic, this authority is Úřad pro ochranu osobních údajů, www.uoou.cz.
11. International Data Transfers
In some cases, our service providers, including international technology companies, may process data outside the European Union or the European Economic Area. In such cases, data is transferred only if there is an appropriate legal basis and safeguards provided by applicable law, including adequacy decisions, standard contractual clauses, or other permissible data-transfer mechanisms.
12. Application of the Policy to Third-Party Sites
This Policy applies to the services provided by our company and to the data processing we carry out in connection with these services. It does not apply to websites, applications, or services of third parties that have their own privacy policies, even if links to such sites are placed on our website or used as part of workflow processes.
13. Changes to the Policy
We may update this Policy from time to time. The current version will be published on our website. If the changes are material, we may notify you in a more prominent manner, for example by e-mail or via a notice on the website.
14. Acceptance of This Policy
By using our website, providing documents to us, or using our services, you confirm that you have read this Policy. If you do not agree with its content, please do not use the website and do not transfer data to us, except where necessary to terminate or settle existing relationships.
15. Contact Information
If you have any questions regarding this Policy, the processing of personal data, or the exercise of your rights, please contact us:
DoMyTax accounting s.r.o.
ID: 06755470
Address: Na Pankráci 1618/30, Nusle, 140 00 Prague 4, Czech Republic
E-mail:
Phone: +420 228 229 092